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Hege Library & Learning Technologies


This guide shows you how to use Zoom, with a focus on Zoom for classroom use by instructors.

Basic Meeting Controls, Managing Participants, & Adding Co-Hosts

See this video from Zoom for an overview of basic meeting controls and managing participants - or see links below to specific Zoom help documentation pages.

Managing Participants

See this walkthrough from Zoom for more information on managing participants. As the host or co-host of a meeting, you are able to:

  • mute a participant
  • request that a participate unmute themselves or share video
  • put a participant on hold (which temporarily removes them from the meeting until you bring them back - useful for things like a thesis defense)
  • remove a participant from a meeting (this is permanent)
  • send a participant to/admit them from the meeting waiting room, if enabled

Participants can provide reactions and nonverbal feedback throughout a meeting, and can use the chat to ask questions or provide responses, when that makes more sense than unmuting oneself.

Adding Co-Hosts/Alternative Hosts

You can add what Zoom calls "alternative hosts" to a meeting to help you run it - this is great for co-teaching, or to get assistance from a TA. The first person with host powers to join the meeting becomes the "primary" host, and the rest become co-hosts. (You can prevent this from happening by not allowing the "join before host" option in meeting settings, or by adding someone as a co-host from the participant panel once the meeting has started.) Co-hosts have most of the same powers as hosts, but only the "primary" host can accomplish certain tasks, like managing Breakout Rooms or adding co-hosts.

Sharing Your Screen, Using the Whiteboard, & Annotating

See this video below for information on screen-sharing - or view these instructions from Zoom.

There is a whiteboard available within the screen-share feature. You can annotate anything you are screen-sharing, not just the whiteboard - so if you are sharing a PDF of a poem or a chart on a webpage, you can mark it up using Zoom's built-in annotation tools.

Participants can annotate your shared screen or whiteboard, if you enable this setting.

Sharing Video via Zoom

Using the screenshare tool, you can share video from your computer via Zoom for your meeting participants. In order to make sure you are sharing video sound as well, check the "Share computer sound" box at the bottom of the screenshare selection window, to ensure video sound goes through. You can also optimize sharing of a video clip in fullscreen with the "Optimize for full-screen video clip" box.

Screenshot of Zoom screenshare pop-up window.

Cloud Recording

With your Pro account through Guilford's Zoom license, you can record your Zoom meetings to the cloud (as opposed to the free account, which only allows you to record locally to your computer). Cloud recordings are automatically transcribed by Zoom: you receive an email once the recording and transcription have finished processing. Learn more about recording to the cloud in the video below, or in these instructions from Zoom:

You can share cloud recordings after the fact: you can retrieve a link to the recording and edit the sharing settings from your Zoom account. You can also download cloud recordings to keep on your computer if you so desire.

Zoom defaults to requiring a password for viewing cloud recordings.  You can turn this off for future recordings in your Recording Settings on by clicking Settings on the left-hand menu and then Recordings across the top, and turning off Require password to to access shared cloud recordings.  Previous recordings will still have the password requirement.  You can find the password for individual recordings, or turn it off, by logging into your Zoom account on, and then clicking Recordings on the left-hand menu, and Share next to the recording.  In this window, you can find the password or turn password protection off for the recording, then click Done.

Recordings for meetings scheduled through Canvas will be available through the Canvas course Zoom page, and the password is embedded for students accessing them from within the course - but the password will be required for access outside of Canvas (for example, if the recording link is shared in an email).

For class recordings and all other recordings with data protected by FERPA, we recommend having passwords or other safeguards on. Keeping recordings in Canvas is one such safeguard, but other safeguards are available in the sharing settings of individual recordings. See this page from Zoom on Managing Cloud Recordings for more information.