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Hege Library & Learning Technologies

Zoom

This guide shows you how to use Zoom, with a focus on Zoom for classroom use by instructors.

What's New at Zoom

9/22 Update

In June we reached out about a new security standard for our paid accounts. We are continuously working to balance security with ensuring a fluid meeting experience. Based on the feedback that we received about both the nature and timing of these changes, we will no longer be enforcing a mandatory security requirement for your account on September 27, 2020, or at any point thereafter. 

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9/15 Updates

If you utilize Zoom Schedulers (i.e. Chrome, Firefox, or Outlook plug-ins), we will be enhancing these tools to help your transition in utilzing Passcodes and / or Waiting Rooms. 

  • What is changing? Any Outlook Integrations, Browser extensions for Google calendar, and your Client Scheduler.
  • What is staying the same? The way your Web Portal scheduler behaves, as well as any third-party schedulers that you may utilize. 
  • When? September 20th, 2020 for the Client Scheduler, Outlook Plug-in/Add-in. September 22nd, 2020 for Browser extensions for Google calendar (Chrome, Firefox, and Safari). 
  • How? After these dates, the schedulers will always reflect the user's settings in Zoom Web Portal for each new meeting scheduled. If a user changes a specific setting, it will only take effect for that scheduled meeting. Future scheduled meetings will default the settings to what is seen in the user's Web Portal. Note that for the Browser extensions for Google calendar, only the Passcode and Waiting Room settings will follow this logic. The rest of the settings will still follow the values defined locally from the scheduler.

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7/6 Updates

Passcode or Waiting Room Required for All Meetings After 9/27

Starting September 27th, Zoom will require that all meetings have a Passcode or a Waiting Room enabled. 

Zoom has designed these security measures to give you control over your meeting security options while keeping the join experience as frictionless as possible.

  • For meetings that do not have either a Passcode or Waiting Room enabled by July 19th, Zoom will enable a Waiting Room for you.
  • You can customize the Waiting Room experience with an approved list of domains that can bypass the Waiting Room and directly join the meeting.
  • For meeting join information, Zoom is renaming “Passwords” to “Passcodes” to better align with its role of allowing people in a meeting.

For more details, please see Zoom's FAQ on the passcode/waiting room requirement.

Note: Zoom originally announced that this new requirement would kick on July 19th, then September 27th, then decided not to enforce this requirement after receiving feedback from the community - see the 9/22 update for more information.

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4/28 Updates

Update Your Zoom Client to Zoom 5.0

  • Please begin updating all your clients to Zoom 5.0 now. On May 30th, 2020, Zoom will enable GCM encryption across the entire Zoom platform, providing increased protection for meeting data. After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform.

In-Meeting Features

  • Report a User Feature: Meeting hosts and co-hosts can report a user in their meeting who is misusing the Zoom platform. Found in the Security icon, the option sends a report to Zoom’s Trust & Safety team for review. The report can include a specific offense, description, and optional screenshot. The Report a User function is on by default but can be turned off at the account, group, and user level in the Zoom web portal.
  • Leaving/Ending Meeting Enhancements: With this new UI update, hosts can clearly decide between ending or leaving a meeting. If the host leaves, they can now easily select a new host and have the confidence that the right person is left with host privileges. The host will now be required to assign a new host when leaving the meeting. Additionally, the pop-up message asking if the host would like to leave or end the meeting will now be displayed by the Leave button. 

Cloud Recordings

  • Setting to Allow Sharing of Cloud Recordings: Account owners and admins can enable or disable shared cloud recordings to prevent users from sharing their cloud recordings. This setting is available for individual recordings and at the account, group, and user level and can be locked at the group or account level. 
  • Add Expiration Date for Shared Cloud Recordings: Users can now choose to expire the link for a cloud recording after a set number of days or on a custom date. This setting is available for individual recordings and at the account, group, and user level and can be locked at the group or account level. 

Meeting & Recording Passwords

  • Minimum Password Length of 6 Characters for Meeting and Shared Recording Passwords: The minimum password length for both meeting and shared recording passwords will now be 6 characters. 

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Passwords for Cloud Recordings

The setting Require password to access shared cloud recordings is enabled by default. A random password will automatically be generated. This setting applies to new recordings only. You can turn off the password requirement for individual recordings when you share them from guilford.zoom.us.  You can also turn off this feature in your individual Settings.

Zoom Release Notes

View the Zoom Release Notes for information about changes to existing features, new and enhanced features, and resolved issues.  The release notes also include information about upcoming changes.