Which records do you want? Do you want everything we’ve ever published?
Think about what will be important 25, 50, or 100 years from now. Most meetings deposit minutes, as a minimum. Membership records provide a wealth of information for future genealogists.
We do not have space to keep bulky, repetitive items (such as bulletins, flyers, or annual directories). You may want to keep these records on file at the meetinghouse. Meetings are welcome to deposit a sampling to show major changes, such as one per decade, or to show pastoral and staff changes. We recommend eventually discarding/destroying papers that are summarized in official minutes, such as bank statements.
If your yearly meeting does not have a collection policy, you can start with N.C. Yearly Meeting (FUM) Faith and Practice (2012 edition) and the Committee on the Care of Yearly Meeting Records (2002 policy) recommendations that official monthly meeting minutes, membership records, Ministry and Counsel minutes, quarterly meeting minutes, quarterly meeting Ministry and Counsel minutes, minutes of yearly meeting committees and boards, and written histories or publications about the meetings be deposited in the Archives. Other records are optional (such as committee minutes or building records).